HFM Task Automation

Task Automation is a Web-based module that provides a method for chaining a

series of tasks into a taskflow. You can use Task Automation to automate tasks

that you commonly perform using Financial Management. When you work with

Financial Management, you routinely perform tasks such as loading data,

running calculations and translations, consolidating parent entities, and

extracting data through data extract or extended analytics. You can create

and maintain task flows to perform Financial Management operations and

schedule critical tasks to be run as required.

You can use Task Automation to automate these Financial Management tasks:

1) Allocate

2) Calculate

3) Calculate Contribution

4) Translate

5) Consolidate

6) Load Journals

7) Extract Journals

8) Load Data

9) Extract Data

10) Execute Journal Action

11) Extended Analytics

12)  Process Management

Note:  that there are a few areas in which automation is not available, specifically, certain loading tasks such as loading metadata, security, and member lists.

Uses for Task Automation

1). Translating and calculating all base entities.

2). Loading data files and consolidating data.

3). Extracting data from one application and loading it into another Application.

4). Reconsolidating all prior periods and scenarios.

5). Regularly consolidating main points of view overnight during the close

process.          

The ability to automate loading, calculating, translating, and consolidating tasks

(Including notifications) provides an opportunity to improve the efficiency of

your monthly and quarterly closing and reporting business processes.

Components of Taskflow

A stage describes a step in a taskflow. Each stage has an action, such as load

data, calculate data, and so on. These actions have parameters for which values

are supplied at runtime.

Each stage contains two tabs, except for the first stage, which has three tabs.

1). General

2). Processing

3). Starting Event (first stage only)

Creating Taskflow:

1). Select administration -> Manage Taskflow -> New      

Tabs in task Flow:

General Tab

The General tab defines the stage name, description, and user ID of the user

responsible for completing the stage. The user can bean initiator, that is, the

owner of the first stage of the taskflow or another user for the other stages.

Processing Tab

The Processing tab defines the actions to be performed when the stage is run and

Defines all required parameters.

Starting Event

The Starting Event tab defines the event that initiates the taskflow and the

scheduled times for the event to occur. The scheduled time is based on the time of the application server, not on the time of the local user’s computer.

This functionality is schedule related. You can schedule the taskflow to run

according to a schedule, such as weekly, monthly, at the first of the month, and so on.

Adding Links

A link is the point during the execution of the taskflow at which the activity in

one stage completes and the task flow ends or control passes to another stage. A

link can be unconditional, where the completion of one stage always leads to

the start of another, or conditional, where the sequence of operation depends on

one or more link conditions. A link instructs the system about the action to take

next. In general, most stages have two links, Success and Failure. You can

specify that, if the first stage is successful, the system should proceed to the

second stage (receiving stage). For example, if the first stage of Load Data is

successful, the system should proceed to the receiving stage of consolidation.

You can specify conditions for a link.

For example, you can add a condition for a consolidation task (stage), such as

Consolidation Success= = ‘True’.